Oracle Primavera Licensing Compliance

Oracle Primavera Licensing Compliance

  • End-date users: Remove access for users who leave or stop using Primavera.
  • Indirect usage: Count users in integrated third-party applications.
  • Proper modules: Use appropriate licenses for all Primavera modules.
  • Processor calculation: Accurately calculate processors required for installed Primavera products.
  • Review agreements: Regularly assess licensing terms and usage.

Primavera Licensing: A Detailed Guide

Benefits of Oracle Primavera

Introduction to Primavera Licensing

Primavera Licensing can be complex, and Oracle audits this product heavily. This article will provide you with the basics. Oracle Primavera is a project management software used across various industries to plan, schedule, and control complex projects. It is a comprehensive and flexible solution that can be tailored to meet the needs of different organizations and projects.

Key Benefits of Oracle Primavera

Managing Large and Complex Projects

One of Oracle Primavera’s primary benefits is its ability to manage large and complex projects. The software allows users to break down projects into smaller, more manageable tasks and assign them to different team members.

It also enables users to track the progress of each task and the overall project, providing real-time updates and alerts when tasks are overdue or at risk of falling behind schedule. This helps project managers identify and address potential issues before they become problems, ensuring that projects are completed on time and within budget.

Resource Management

Oracle Primavera includes various tools and features that help users manage and coordinate projects better. For instance, the software includes resource management tools that allow users to track and optimize the use of resources, such as labor, materials, and equipment. It also includes collaboration and communication tools that help team members stay connected and informed about the project, even when working remotely or in different locations.

Financial Management

In addition to its project management capabilities, Oracle Primavera offers a range of financial management tools. These tools allow users to track and manage project costs, including budget and expenses, generate reports, and analyze financial data. This helps organizations better understand their projects’ financial performance and make more informed decisions about future investments.

Primavera Licensing Options

The process for licensing Oracle Primavera depends on your organization’s specific needs and requirements. Some options for licensing the software include:

On-Premises License

  • Definition: Allows you to install and run Oracle Primavera on your servers, giving you full control over the software and the data it stores.
  • Ideal For: Organizations with the technical resources and infrastructure to support it.

Cloud-Based License

  • Definition: This allows you to access and use Oracle Primavera through a cloud-based platform rather than installing it on your servers.
  • Ideal For: Organizations looking for a more flexible and scalable solution with less upfront investment in hardware and infrastructure.

Primavera Application User License

Oracle Primavera offers several licensing metrics depending on the product. The main licensing metric is “application user”:

Application User License

  • Definition: An individual authorized by you to use the applicable licensed application programs installed on a single server or multiple servers, regardless of whether the individual is actively using the programs at any given time.
  • Products Using This Metric:
    • Primavera P6 Enterprise Project Portfolio Management: License cost $3,850
    • Primavera P6 Professional Project Management: License cost $3,250
    • Primavera Portfolio Management: License cost $2,900

Primavera Processor License

Some Primavera products also offer processor licenses and employee user metrics:

Processor License

  • Definition: Based on the number of processors or cores on the Primavera server installed.
  • Products Using This Metric:
    • Primavera P6 Reporting Database: License cost $25,000
    • Project Portfolio Management Integration Pack for Primavera P6: License cost $70,000

Primavera Cloud Services

Oracle Primavera also offers cloud-based services with different pricing structures:

  • Primavera Cloud per user: $100/month
  • Primavera Task Management per user: $50/month
  • Primavera Progress Services per user: $12/month
  • Primavera Portfolio Planning per user: $200/month

Minimum 12-month contract required.

Common Primavera Licensing Compliance Risks

Primavera License Compliance Risks

Compliance with Oracle’s licensing terms is crucial to avoid potential legal and financial consequences. Here are the top four compliance risks:

Not End-Dating Users

  • Risk: Failing to end-date users who leave your organization or stop using Primavera. Oracle will count every user with access, whether or not they actively use Primavera.

Indirect Usage

  • Risk: Integrating Primavera with another product, such as SAP, without counting the users in the third application.

Unlicensed Modules

  • Risk: Using a Primavera module without the appropriate license.

Miscalculating Processor Requirements

  • Risk: Miscalculating the number of processors required for the Primavera product installed on a server and licensed by the processor metric.

How Our Experts Can Help

Primavera License Review Process

Our Primavera License Review service is designed to help organizations optimize their use of Oracle Primavera software and ensure compliance with licensing agreements.

Review Process

During the review process, we will work with you to understand your organization’s specific needs and requirements for using Oracle Primavera. The steps include:

Review of Current License Agreements

  • Objective: Understand the terms of the licenses and how they are being used.
  • Process: The service provider reviews your license agreements to identify terms and conditions.

Review of Current Usage

  • Objective: Determine how the software is being used and ensure compliance.
  • Process: The service provider assesses your current Primavera usage against the license agreements.

Optimization Recommendations

  • Objective: Provide actionable insights to optimize licensing.
  • Process: Based on the review, recommendations may include reducing unnecessary licenses, consolidating licenses, or switching to a different license metric.

License Reconciliation

  • Objective: Resolve discrepancies between usage and license agreements.
  • Process: The service provider helps reconcile differences, potentially negotiating with Oracle or purchasing additional licenses.

Ongoing Support

  • Objective: Ensure continuous compliance and optimization.
  • Process: Regularly reviews Primavera usage and updates to license agreements as needed.

Conclusion

Oracle Primavera is a powerful project management tool that, when properly licensed, can significantly enhance project planning, scheduling, and control. Understanding and managing Primavera licensing is crucial to maximizing its benefits and ensuring compliance.

Working with experienced Oracle licensing consultants can help organizations navigate the complexities of Primavera licensing, optimize their license usage, and avoid common pitfalls.

By partnering with experts, organizations can ensure they are making the most of their Primavera investment while maintaining compliance and reducing costs. This comprehensive approach to Primavera licensing will support better project management and overall business performance.

Author

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  • Fredrik Filipsson

    Fredrik Filipsson is an Oracle licensing expert with over 20 years of experience in Oracle license management. He spent 10 years working for Oracle corporation and then 10 years at a consultant leading engagements on Oracle license assessments, audits, ULAs. He is a public speaker and author

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